Let’s review all the strategies that will put the organization on the right path to establishing a high level of remote employee productivity and worker experience to make the company stand out from the competition.
Every remote organization wants to get the most out of its workforce. However, viewing employee productivity as a simple equation of how many tasks are performed over X hours or days won’t get far.
A real vision of productivity and how to improve it in the company requires evaluating more difficult-to-measure aspects of remote employees’ work, considering their specific roles and responsibilities. Let’s look at what employee productivity really means and some practical ways to start driving it in our organization.
What is Employee Productivity in Remote Work?
Employee productivity measures the efficiency and effectiveness of remote workers when performing tasks and contributing to an organization’s goals and objectives. Every business wants to achieve maximum output, whether in tasks performed, deliveries completed, or some other unit of production, with minimal input in terms of time, cost, and other resources.
Of course, if we only look at the work a worker produces, many other key aspects of productivity related to the quality of what they deliver will be missed.
Does your work satisfy internal and external stakeholders? Does the employee consistently meet personal and organizational goals? Organizations should capture and analyze various metrics related to these and other important questions to obtain a complete and accurate picture of employee productivity at the individual and team levels.
Understand The Importance of Employee Productivity in Remote Work
Employee productivity directly impacts the overall performance and success of an organization. When workers are productive, they complete tasks on time, meet objectives, and contribute to achieving business objectives. This, in turn, improves the company’s profitability and its ability to compete in the market.
The productive workforce also optimizes using valuable resources, including time, materials, and technology. Working efficiently, they help minimize waste, reduce operating costs, and improve an organization’s bottom line.
More productive employees also affect the quality of products or services delivered to customers. Workers with good productivity rates are likelier to deliver high-quality work, meet customer expectations, and provide excellent customer service. With increased customer satisfaction, organizations are likely to see an increase in their ROI, referrals, and revenue.
How to measure employee productivity
Measuring employee productivity is difficult but essential for any organization that wants to maximize value and see its workforce succeed. By tracking various factors contributing to productivity, companies can identify areas for improvement, make more informed decisions, and optimize resource allocation.
Focusing solely on quantity-related metrics for many remote jobs provides a limited view of productivity. Organizations should also track quality-related metrics such as error rates, customer satisfaction ratings, compliance with relevant standards, and feedback from internal stakeholders. They should also tailor metrics to particular roles and responsibilities to help better identify and evaluate individual contributions.
Here are some types of metrics that organizations can use better to understand the many aspects of the most productive employees:
Time spent on tasks
Analyzing employees’ time on different tasks and projects can help identify parts of a process that are causing inefficiencies. Time-tracking tools and project management software can help monitor time spent on specific activities and provide valuable data.
Utilization rate measures the percentage of time employees spend on productive work compared to non-productive or idle time. Low usage rates may indicate underutilized employees or inefficient task distribution.
Cycle time refers to how long it takes to complete a specific process or task from start to finish. Measuring cycle time helps uncover opportunities to optimize workflows and reduce bottlenecks.
Key performance indicators (KPI)
KPIs are specific, measurable objectives that align with the organization’s objectives. They provide a clear framework for evaluating individual performance and productivity. KPIs can vary between departments and roles, including sales goals, customer retention rates, or project completion milestones.
Ways to Improve Employee Productivity
Given the many factors contributing to fostering more productive employees and how these factors vary from company to company and role to role, how can tangible steps be taken to improve productivity in the remote organization?
The answer is a combination of removing obstacles that prevent employees from realizing their potential and keeping team members happy and engaged. In addition, behaviors that contribute to productivity should be frequently encouraged. The strategies below are simple and effective ways to start doing just that.
Prioritize employee engagement
Employee engagement reflects their commitment and excitement about their role and your remote organization. Engaged employees feel valued, have a sense of purpose, and are genuinely interested in what they do every day. It should be no surprise that employees who lack passion for their work and the belief that their voice or actions truly matter are less likely to be motivated and productive members of an organization.
There are many drivers of employee engagement, so figuring out which ones are most important to our company’s workforce, along with the drivers that team members feel are particularly lacking, should be any organization’s first priority when It’s about involving your workers.
Let’s leverage an employee engagement platform with easy-to-use feedback channels. An example would be AI-powered chatbots and anonymous pulse surveys to get a complete picture of employee sentiment. We need to ensure our platform also has robust reporting and analytics features so our leaders can quickly unlock relevant insights and implement collaborative action plans with their team members.
Provide recognition and rewards
Recognizing and rewarding employees for their efforts and achievements is a powerful motivator and contributes to sustained productivity. Employee recognition is actually the main driver of engagement. A true remote work culture of recognition encourages team members to provide appreciation in many ways, from a quick thank you message to a teammate, to public recognition during a work anniversary celebration, to redeemable reward points sent through a Mobile-friendly employee recognition platform.
Developing an employee recognition program and work policy, dedicated to recognizing and celebrating individual team members in ways they truly care about, is the best way to boost productivity with effective appreciation. Power our company program with an employee rewards and recognition solution that can be easily used from anywhere, supports social and points-based recognition, and includes a rewards catalog packed with exciting items and experiences tailored to your needs. tastes of all employees.
Provide the right technology and tools
Giving employees access to cutting-edge technology, and training them how to use it, is one of the most direct levers organizations have to improve productivity. By investing in modern, easy-to-use technology, organizations enable their workforce to work more efficiently and reduce the risk of frustration and wasted time caused by outdated and unintuitive tools.
In addition to the engagement and recognition solutions described above, let’s consider project and portfolio management platforms to streamline workflows and drive alignment, time management software to increase efficiency, and learning management systems to help employees to continually improve.
Educate leaders to empower employees
Our workforce will struggle to maximize their productivity if they lack the autonomy to efficiently proceed with assigned tasks, or if they do not have the resources they need to perform those tasks quickly and appropriately. That’s why any organization that is interested in improving productivity must train leaders on how and why to empower employees.
The process begins by providing employees with the tools, training and resources they need to thrive. But real worker empowerment also includes trusting team members with additional responsibilities, encouraging them to innovate, and try new methods.
Additionally, mistakes should be used as an opportunity to develop and support employees rather than a time to criticize. Team members who embrace the new atmosphere of empowerment and mutual trust will take more initiative and contribute more to the success of the organization.
Improve the Remote Work Environment
An employee’s physical and psychological work environments have a significant influence on productivity. To provide comfortable, well-designed workspace with minimal distractions can improve focus and efficiency, whether in the office, at home, or anywhere else.
Organizations with remote or hybrid workforces can provide stipends to upgrade a home office or pay for shared workspaces near employees’ homes. This way, they can ensure that team members always have a place to perform.
A positive work culture and an environment of psychological safety are even more important components of productivity. Employees cannot be expected to work efficiently if they see evidence of a toxic or unwelcoming culture on a daily basis. We must ensure that every team member feels like they ‘belong’, supporting a truly diverse and inclusive workplace. Let us clearly communicate the qualities of our organization’s ideal culture to both leaders and staff, while implementing initiatives to help make that vision a reality.
Adopt a coaching approach to management
Effective leadership and management practices are an essential part of employee productivity. Strong leaders provide clear direction, set realistic goals, and provide regular feedback while receiving input from employees in turn. Above all, they take a supportive and coaching approach to management, rather than micromanaging or neglecting their employees. This management style is dedicated to empowering workers rather than preventing them from realizing their full potential.
Create a talent development program
Employees’ knowledge, skills and experience directly impact their productivity. Organizations should invest in training and development programs to enhance employees’ capabilities and help them adapt to new trends. The best talent development programs take a holistic approach to supporting worker growth, including paying for continuing education, offering online learning resources tailored to individual team members’ needs, and providing opportunities for each employee to advance their career and take on new responsibilities.
Support work-life balance
Constantly assigning employees more tasks than they can handle, or failing to adhere to established work schedules by communicating with employees and assigning tasks when the need arises, only leads to stress, burnout, and decreased productivity.
Instead, employers should promote work-life balance by offering flexible work arrangements, encouraging employees to take breaks, respecting boundaries and establishing wellbeing initiatives.
When employees have time to recharge and attend to their personal commitments, they are better able to maintain their focus and energy levels, which helps them feel highly productive in the long term.
Practice clear communication
Effective and transparent communication is the foundation for sustained productivity. When leaders explain goals and expectations in a consistent and understandable way, employees understand their responsibilities much better and are better equipped to prioritize tasks effectively and collaborate with others.
When team members at all levels of an organization, starting with the C-suite, strive to be honest and transparent about matters big and small, employees are more likely to trust what is said and truly give their all. yes in any task that is put before them.
Organizations should also establish channels for two-way feedback between managers and their direct reports, from a regular cadence of one-on-one meetings to anonymous surveys based on the pulse of the team. This helps better align individual goals with organizational objectives, gives employees another opportunity to exercise their voice, and gives managers a greater understanding of how they should adjust their leadership style to meet the needs of their team members. equipment.
Together, all of the above strategies will put our organization on the right path to establishing a high level of employee productivity and a worker experience that makes our company stand out from the competition.