Productivity is perhaps one of a company’s most important and most valued things. Being able to make the most of your time and achieve each and every one of your goals speaks highly of you, as a person and as an employee. However, sometimes productivity is affected by external factors, such as those work meetings that we all know and that take unnecessarily long, leaving us with little time for everything else. That is why today we wanted to give you a few tools that will allow you to optimize the time in your meetings and dedicate it to your own personal and work development in the office. Do you want to increase productivity with your meetings? Keep these 8 tips in mind to have productive meetings at work.
1. Is the meeting essential?
Before holding any meeting, ask yourself if it is necessary and especially if all invited attendees need to be part of it. If the answer to either of these two is no, consider leaving the meeting for later, rearranging the attendees, or even canceling the meeting and dealing with the matter in another, more productive way.
2. Objectives and topics of the work meeting
The second step for a successful meeting is to know where you want to go. If all the attendees are clear about the objectives and the topics to be discussed, the meeting will go better and it will not deviate as much as it could if it did not have a north. A goal and an objective will make everything flow towards productivity and order.
3. Inform all attendees
One way to make your meetings go smoothly is to make sure that all members know what they are going to , but also know the necessary background and, of course, they are clear about their reason for being in it and what is expected of them.
4. Punctuality = better productivity at work
The key to productivity is the organization, or what is the same in this case, punctuality. Starting and ending the meeting at the budgeted times will mean that your schedule does not have to adapt to changes, that you make the most of that time and that both you and all the other attendees can meet the rest of the objectives you have for that day.
5. Last review
To make it a productive meeting, review the points you are going to discuss carefully , give some of them more relevance, set times or even organize teams if necessary. The idea is to be able to refresh everyone’s memory and give a small status to all the members to start all on the same line.
6. Encourage participation
In a productive meeting, no one should be just a listener, so if you see that someone is not being very participatory, try to ask them or invite them to be part of the topic that is being discussed. When there is high participation, the rhythm changes and the meeting becomes much more productive and dynamic.
7. Conclusions, conclusions, conclusions
We will never tire of saying it, good conclusions are always important for a work meeting to be as productive as possible because they make it clear to everyone how it went, what is pending or what directly affects them. In these conclusions it is also important to talk about deadlines, actions or those responsible for future tasks, because that will make your next meeting as productive as this one.
8. Follow-up after the labor meeting
Even though you have all been in the same meeting, it is possible that there could be misunderstandings, ideas that are not clear, or even timings that seem confusing. That’s why a little follow-up never hurts . For example, you can make an email that summarizes everything, orders the ideas and prevents possible errors or confusion. The important thing is to create something like a roadmap for the future that ensures that what you have worked on in the meeting will be useful and undoubtedly productive.
Also read : How to work in a team?
Ready for your next meeting? I’m sure you will because with these tips you will make it absolutely productive. So put these 8 tips into practice, discuss them with your colleagues and you will see how soon you will all be able to get much more out of work meetings.