Do you want to resign from your job? In that case, first, inform your manager in a personal meeting. Then send your employer a letter of resignation to officially finalize everything. Wondering how to write such an official resignation letter? On this page, we explain how to make it and have written a sample letter for you.
This is stated in a letter of resignation
A letter of resignation from an employee contains many standard elements. To make the letter official, it is important that at least the following points are included in your letter:
- Your name and address
- The name and address of the company
- The date on which you send the letter
- How long the notice period is
- Important: state that you want to terminate the employment contract
- Close the letter with your name and your signature.
In addition to these mandatory parts, you can of course also write about what you have learned in the company or supplement your letter in another way. Did you have a good time at your employer? Please include this in your letter. This way you end this period with a good feeling and you can move on to the next challenge.
Tip
Don’t make your resignation letter too long. You don’t have to go into details, you’ve probably already done that during your conversation. The most important thing is that your letter contains all the necessary elements.
Can I send my letter of resignation by email?
You can submit your resignation by mail, but it is not your best option. If you send a letter of resignation by email, there is a chance that your employer will not receive or read the e-mail. In that case, your dismissal does not apply. It is only official if you know that your employer is also aware of your dismissal. So if you send your resignation letter by email, always ask for a confirmation of receipt.
Do you want to be completely sure that your resignation letter is valid? Then it is better to give your letter of resignation personally to your manager or send the letter by registered mail.
Also read : How to look for a job after conflicted dismissal?
Example of a good resignation letter
Do you still find it difficult to write down what you want to put in your letter of resignation? We will help you! We have created a sample resignation letter especially for employees. You can simply copy the resignation letter below and complete it with your details.
Sample short resignation letter
Your name (first and last name)
Your address
The name of your employer
The address of your employer
Place date
Dear [name of employer],
I would like to submit my resignation by this means. I terminated the employment contract with a notice period of […] days/months. It takes effect on 2025.
I would like to thank you for our cooperation and the good time I had. I learned a lot at [name of company] and I will definitely take that with me for the rest of my career.
Yours sincerely,
Your name (first and last name)
[signature]
Want to know more about quitting your job and finding a new challenge ? You can read all about it on our website.
Also read : What to do when you want to change jobs?